Director, Administrative Services & Real Estate

1800 Duke St, Alexandria, VA 22314, USA

Req #507

Wednesday, December 21, 2022

At SHRM, we are committed to making work, workers and workplaces better through insights-driven policy solutions, learning and development, thought leadership and research. We are shaping the ways employers and employees thrive together. SHRM is empowering our more than 300,000+ members, including HR professionals, business executives, and people managers, to lead as strategic business partners and effective stewards of workplace culture, business productivity, and employee engagement.

SUMMARY

The Director, Administrative Services provides leadership and direction over the planning and management of SHRM’s real estate, facilities, environmental health, safety and security services; travel process and policy; equipment and supply procurement; and business continuity procedures. The Director works with Senior Leadership as a strategic real estate partner to determine and continually assess corporate space, capital resources, lease opportunities, and administrative activities to optimize and meet the long-term needs of the organization. Provides leadership to internal and external teams supporting facilities management and general administration for the organization.

Responsibilities:

• Under the direction of CEO, Chief of Staff and CFO, the Director of Administrative Services develops and executes SHRM’s real estate and facilities management strategies to optimize capital resources for the organization.

• Manage physical environment of the organization’s facilities from curb to interiors ensuring that facilities and related services meet business needs. This includes managing construction and other large projects, managing staff and third parties to ensure efficient and effective delivery of services, ensuring that available lease space is occupied, and lessees are performing on their lease obligations, and obtaining and managing third party leases and off-site facilities globally as required.

• Responsible for developing budgets and long-range facilities plans based on company growth and future needs.

• Identifies revenue-generating opportunities and supports lease negotiation and administration directly and through legal and brokerage third parties.

• Oversees SHRM’s business continuity and disaster recovery program through planning, mitigation, training and expertise to ensure organizational resiliency during times of disruptions.

• Oversee the operation of the central purchasing operation from the Request for Proposal process through the purchase.

• Manages corporate contracts with service providers for facilities and security administration, construction, corporate business travel, and other services and ensuring high quality service, timeliness, and compliance.

• Represent the organization’s interests to local government and civic organizations, ensuring adherence to local property laws and representing the organization as a good neighbor.

• Coach, mentor and develop the administrative services team, and oversee contract workers to ensure effective delivery of contracted services.

• Other duties and projects as assigned.

Education & Experience Requirements

Required

• High School diploma or equivalent10 years of experience with Commercial Real Estate Management, procurement, risk management and budget management..

Preferred

• Bachelor’s degree

• Experience with construction management and planning, insurance (COI’s) and business continuity planning

Certifications

· N/A

Knowledge, Skills & Abilities

• Strong communication skills and ability to interact at all levels of the organization and externally, including delivering presentations

• Working knowledge and understanding of blueprints

• Knowledge of basic architectural concepts and terms

• Working knowledge of insurance terms and concepts related to COI’s for vendors

• Strong negotiation skills

• Ability to work with a wide and varied client base and/or a wide variety of projects

• Ability to oversee third parties and contract workers.

• Proficient knowledge of OHSA regulations, compliance, and guidelines

Additional Notes

Physical Requirements

• Must be able to perform essential duties satisfactorily with reasonable accommodations.

Work environment

Work is regularly performed in a combination of office and conference settings and routinely uses standard office equipment.

Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran’s status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.

SHRM is an equal opportunity employer (Minority/Female/Disabled/Veteran).

We do not sponsor applicants for work visas.

Other details

• Job Family Facilities

• Job Function Business Development & Support Functions

• Pay Type Salary

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• 1800 Duke St, Alexandria, VA 22314, USA